You have secured funding for a large-scale Horizon Europe project. Congratulations! The next step is to ensure that your project runs smoothly, remains compliant, and stays on track from kick-off to final reporting.

Taking care of this can be a daunting responsibility. Project management in Horizon Europe involves much more than coordination alone: it requires planning, reporting, financial oversight, partner follow-up, and meeting organisation. All in compliance with EU requirements. Hezelburcht supports your consortium throughout all stages of your project by helping coordinators and partners manage these tasks efficiently.

A flexible and cost-effective alternative to hiring a full-time project manager

Many consortia choose to publish a vacancy for a full-time project manager. In practice, the workload is not always consistent across the lifetime of the project. Some phases require intensive support, while others are less demanding.

Because of this, a full-time project manager is not always necessary. We offer a more flexible and effective alternative: instead of appointing one in-house project manager for a fixed number of hours per week, you can make use of external support, based on the actual tasks and workload of your project. This allows you to organise project management in a more targeted and cost-effective way.

More than one expert

An important advantage of external support is that you are not relying on a single profile. With Hezelburcht, your consortium gains access to a broader team of specialists.

Our experts bring experience in different types of EU projects and disciplinary fields. In addition, our compliance and finance specialists can support highly specialised tasks such as financial reporting, project administration, amendments, and audit preparation. As a result, your consortium benefits from a wider range of expertise than a single in-house project manager can usually provide.

Although several specialists may contribute to the support of your project, you will always have a dedicated point of contact. This means you work with a committed expert who knows your project and is available to answer your questions.

Support throughout the full project lifecycle

Our experts can support your consortium throughout the full project lifecycle. From the Grant Agreement phase to the final report. Depending on your needs, we can provide structural support throughout the project or assist during specific phases with a higher workload. Our support may include:

• Day-to-day project management and partner coordination;
• Monitoring timelines, deliverables, and milestones;
• Organising consortium meetings and/or WP meetings (incl. preparing agendas, minutes, and follow-up actions);
• Support with periodic reporting (financial and technical);
• Support with amendments.

Efficient, scalable and reliable

Large collaborative projects require continuity, but also flexibility. Research and innovation projects are inherently dynamic, and plans may change over time. By working with Hezelburcht, consortia can scale support up or down depending on the project’s phase, including when circumstances change unexpectedly. This reduces pressure on internal teams and helps coordinators stay focused on the project’s scientific and strategic goals. Our role is not to replace the consortium’s expertise, but to strengthen it with flexible and reliable support.

Looking for project management support for your Horizon Europe project?

Would you like to discuss how Hezelburcht can support your consortium? Our specialists are happy to explore a support set-up that fits your project. Get in contact via 088 495 20 00 or info@hezelburcht.com
for more information!